Supplier bills
Every supplier bill, checked before you pay it.
Changed prices get marked.
A bill arrives by email or PDF and is read for you. Every line that costs more or less than the last bill you approved from that supplier is marked.
what it does
Six things it does with every bill.
Reads the bill for you
Bills are read from the email or PDF your supplier sends, so nobody retypes the lines.
Harbor Seafood · 6 lines readChecks the last price
Each line is compared with the last bill you approved from the same supplier for the same product.
Fish Sauce 24 oz · $38.00 → $40.00Marks every move
A line whose cost changed gets a mark, and a count at the top says how many.
Price up, 2 linesShows what was read
The product, cost each, quantity and date of every line are there to check.
Cost each · Qty · Date receivedYou approve it
Approving a bill is the owner’s call. Nothing is approved by itself.
Approve this bill for paymentOr send it back
A bill that is wrong can be sent back as not approved.
Send backhow it works
From their bill to your OK, in four steps.
- 1
It comes in
The bill lands in your list from the email or PDF the supplier sent.
- 2
It is read
Every line is read: product, cost, quantity and date.
- 3
Moves are marked
Any line that costs different from the last approved bill is marked.
- 4
You decide
Approve it, or send it back.
you only step in when a bill is different
good questions
What owners ask about Supplier bills.
Does it pay my suppliers?
No. It reads and checks the bill. You decide what gets approved.
Does it check the purchase order?
Not yet. Today it checks each line against the last bill you approved from that supplier.
What if a bill is wrong?
Send it back as not approved.
Start today, or see it first.
more of what it does